Item View

In this view you edit the details of a task item or a next action item, which offers all fields of the task item plus some more. With "Close" you exit the window with saving your changes, with "Discard changes" you leave it without saving.

Task item

In this view you can edit

the subject of the task
the description
a Done checkbox
This is a three valued checkbox which shows if all of the subtasks are done or none is done or some of them are done.
In the hierarchical task view, the checkbox of a task with subtasks is not changeable, it shows the sum of the subordinate items. In the item view, it is checkable: if you mark a task as done, all subordinate items will be also be marked as done.
a due date or a scheduled date / time
and you can import an entry from the Nokia calendar

A task/action is of type business or personal. You can change this type in a root task, the subtasks and subordinate next actions inherit this.

You can schedule the task / action

for a day - if something has to be done on a particular day, but not at a particular time.
This will be reflected in the standard calendar app of your phone.
for a starting time - if you schedule to do this task at a particular time.
This will be reflected in the standard calendar app, you can choose whether you want an alarm on it. The time offset to the alarm time can be set in the settings dialog.
for a start and end time - if you schedule to do this taks at a particular time and plan a duration.
This will be reflected in the standard calendar app, you can choose whether you want an alarm on it.
a due date - if you want to record a due date for the task.

Using a checkbox you can choose whether this date will be reflected in the calendar app or not. This decision because the calendar is normally used for scheduled tasks, not for information when something is due. If you want the due dates always to appear in the calendar, change the default value for the checkbox by the settings dialog.

OrgYou has no month/week/day overview of the calendar entries, because the calendar app of your phone has good views for this, and they contain the entries of OrgYou. If you change the values of an calendar entry using the calendar app, the changes are reflected in OrgYou (changes on subject, description, date, time, and alarm) - since version 1.1.0.

If you want to import a calendar entry into OrgYou (since version 1.1.0)

create a task / action in the taskview
in the item view, select "import" in the schedule menu
the existing calendar entries are listed for selecting one. The list starts with the current date, this can be changed by entering another begin date and pressing the "Begin at" button.
after selection, subject and description and start-end-date/ time are imported from the calendar entry into the OrgYou item
save it
from this on, the item behaves as entered manually, e.g. when you delete the schedule in the the OrgYou item, the calendar entry is also deleted

Next action item

The difference between a task and a next action is explained here.

The view of a next action item contains all the fields of a task item and contains further

- the context in which the action can be executed

- a reference to a person
If present, it is first shown in a non editable single line, you can switch to separate editable fields by menu.

By menu you can either search the addressbook of your mobile phone to select somebody, or fade in editable fields to type name and phone number of the person. And if there is a phone number, you can initiate a phone call or send a SMS from within OrgYou. The text of the SMS is initialized with the subject and the description of the actual action item.

If a reference to a person is present, the context is always this person, you cannot choose an other context. In the contexts view you see all next actions concerning this person sorted together.

If you need to add subtasks to a next action, you must change the type of it to task item. In this case the additional informations for a next action gets lost (context, reference to a person).

home